Touch Screen Bookings
Are these common frustrations faced by your organisation?
- Meeting rooms booked in Outlook but not used 'on the day'
- Staff occupying rooms 'on spec' that have already been booked
- Difficulty getting visibility of what rooms are free
If so, we recommend Meeting Monitor. With full integration with Microsoft Exchange and Resource Central, Meeting Monitor software can be used with the very latest, off-the-shelf touch screen technology to offer the following benefits to your organisation:
- At-a-glance visibility of room availability from overview screens placed in lobbies or individual screens outside meeting rooms
- Instant booking in just a few easy steps
- Optional authentication on screen or using your company RFID cards
- Display of messages, health & safety and other useful information for staff and visitors
- Check-in/check out for complete visibility of how your rooms are being used
Overview
Meeting Monitor software used in conjunction with industry standard touch-screen and display screen devices, provides an up-to-the minute booking service and check-in/check-out capability to ensure your resources are used to the maximum efficiency.
Screens placed outside meeting rooms can be used to show what meeting is in progress (subject to security settings), when it is due to end and any future bookings on the same day.
If a room is free (or the person that booked it hasn't arrived within an alloted time-frame), instant 'walk by' bookings can be made via the same touch screen and any bookings are immediately reflected in Outlook.
Overview screens can also be placed at reception to clearly show the location of the room or hot desks across multiple floors or buildings. Staff can also get a view of all available desks and meeting rooms that are bookable within the organisation.
The same screens can be used to display information for both staff and visitors, such as floor-plans, fire procedures, travel information, reception messages and more.
When staff arrive at or vacate meeting rooms or desks, you can use Resource Monitor to enforce a check-in/check-out procedure. This has the benefit of enabling you to capture actual resource usage 'on the day' as well as free up the resource for another user, enabling the resource to be booked either via the screen or via Outlook.
Authentication can be achieved using an on-screen login or PIN (linked with Active Directory) or integration with your company 'swipe' or RFID card system.
Applications
